Apply for a Music Fair Stand 2026 - Shrewsbury Folk Festival

Application process

Applications must be submitted by January 31.
If you have not traded with us before images of your stall and items for sale must accompany your application. Applications without images or links to images will not go forward for the selection process.
Our Music Fair Managers, Carol and Piet van der Westhuizen, will let you know in February if your application has been successful.

Payments

Successful applicants will receive an invoice from Joy Lamont/accounts department.
Payment terms are fourteen days from the invoice date.
Payment is by BACS only. Make sure you use your TRADING NAME as the BACS reference otherwise we will not be able to locate your payment.
Please send an email confirming payment to joy@shrewsburyfolkfestival.co.uk
We will send a receipt when payment is received in full.

Cancellation

Should the trader cancel their attendance at the festival, fees paid are non-refundable. However, it might be possible to roll over your payment to the following year.
Should the festival be cancelled by Government decision, fees paid are non-refundable.
Should the management cancel the festival, fees paid will be refundable.
No refunds, full or partial, will be available should trading not meet with your expectation.

Insurance documents

A copy of your current insurance policy (£5m Public Liability) must accompany your application. If your policy expires before the festival, you’ll need to send a new document covering the festival period otherwise you will not be able to trade.

Risk assessment

As you are aware, health and safety is a hot topic and we need to ensure we comply with legislation. A risk assessment must accompany your application. A search online will enable you to find numerous templates.

Your RA should include fire safety (extinguishers etc). Those wishing to provide a small generator should provide safety certification for the generator and include in your RA, together with details of how and where you will store your fuel.

Vehicles

If your application is successful a vehicle pass will be sent to you in early August – please pass it on to staff and display in all vehicle windscreens.
Movement of vehicles must be kept to an absolute minimum. Speed is a maximum of 5 mph. If you wish to use your vehicle on a regular basis you must park it in the car park field.

Arrival and departure

Arrival: Wednesday August 26th from 13:00. No arrivals after 20:00.
Departure: The site must be cleared by 12:00 Tuesday September 1st when the site officially closes.

Trading times

These will be at the stall holders’ discretion but are recommended to be from 15:00-20:00 Thursday, 10:00-20:00 Friday, Saturday and Sunday and 10:00-18:00 on Monday. Please do not close early (before 1800 Thurs-Sun / 1700 Monday) – stalls do not adhere to this may not be invited to trade in future years.

Tickets

You may request a maximum of 2 FOC adult weekend passes. Carol and Piet van der Westhuizen issue wristbands at the festival – please DO NOT go to the ticket office.
2 additional adult weekend tickets (with camping) can be purchased from the festival office at £175 each. Please email joy@shrewsburyfolkfestival.co.uk.

Pitch prices and details

All pitches are outside (not under cover) on the West Mid Showground, Berwick Road, Shrewsbury, SY1 2PF.
You will need to be self-sufficient and provide all of your own weather protection, lighting, tables and chairs etc.
Electrical supply is available to hire…see application form. Requirements must not exceed that of a 16amp socket outlet. Extension leads, and all equipment must be PAT tested. You must bring a suitable cable and a 16a to 13a adaptor with you – the electrical connection could be up to 20mtrs away.
Super quiet generators are permitted but please keep use to an absolute minimum.
Security personnel will be on duty 24/7. Neither the security firm or festival can be held responsible for any loss or damage to property. Traders undertake to satisfy themselves that security is adequate for their needs.
Ensure the pitch size you request is correct – extra space for gazebos or guy ropes etc. cannot be provided on the day. Guy ropes and towbars etc. must stay within boundary lines and not encroach on the safety gap between pitches. The roadway behind pitches must be kept clear at all times to allow emergency vehicle access. A minimum of one metre must be maintained between pitches.
Depth of pitch to accommodate stall, vehicle and camping unit (tents, caravans and motorhomes etc.) is approximately 13 metres.
Water points, showers and toilets are close by.

Please note we will do our very best to accommodate your requirements, but no guarantees can be made.

MUSIC FAIR PITCH PRICES

Frontage	TRADER – NO ELECTRIC SUPPLY			TRADER – PLUS ELECTRIC SUPPLY (£75)
3 metres	£300	VAT £60	£360	£375	VAT £75	£450
4 metres	£400	VAT £80	£480	£475	VAT £95	£570
5 metres	£500	VAT £100	£600	£575	VAT £115	£690
6 metres	£600	VAT £120	£720	£675	VAT £135	£810

Frontage	INSTRUMENT MAKER – NO ELECTRIC SUPPLY			INSTRUMENT MAKER – PLUS ELECTRIC SUPPLY (£75)
3 metres	£225	VAT £45	£270	£300	VAT £60	£360
4 metres	£300	VAT £60	£360	£375	VAT £75	£450
5 metres	£375	VAT £75	£450	£450	VAT £90	£540
6 metres	£450	VAT £90	£540	£525	VAT £105	£630

Dogs

Any dogs in your care must always be kept under control and on a lead. Please clean up after your dog and don’t let them ‘go’ near our drinking water taps.

Green issues

ALL rubbish must be placed in the recycling bins. Traders are responsible for keeping their pitch clean and tidy and free of rubbish at all times. If you need help just give our recycling team a shout.

First aid

If you need medical ailments dealt with at the festival, our first aid team (including paramedics) can be located near gate 2. Alternatively, they can be contacted by any steward with a radio.
In an emergency never hesitate to dial 999 from a mobile phone telling the operator that you are on the West Mid Showground, Berwick Road, Shrewsbury, SY1 2PF.

Here is all the information you need to know about applying for a music fair stand at Shrewsbury Folk Festival 2026

Music Fair Application Form

2026 tickets on sale now!